In version 1.2.3 of the Work and Time Management application, which is an extension of the ESM platform and presented as an add-on to the Simple Application, we have introduced several key updates for managers and their subordinates, making the process of filling out and approving timesheets more flexible and intentional. This version includes the following functionality:
- The ability to approve or reject entire timesheets or individual line items;
- The ability for subordinates to withdraw their timesheet cards in full, by line, or only those currently under approval;
- A chat feature for managers and subordinates within the timesheet widget.
Watch the feature overview video: RUTUBE, YouTube, VK Video
Improvements
Timesheet Approval
In this version, we introduced a new approval widget and implemented several enhancements for managers and their subordinates.
For managers:
- Timesheets awaiting approval are now located in a new navigator section: Time Management → Subordinates’ Time Entries → Subordinates’ Timesheets.
- The timesheet approval widget features Approve All and Reject All buttons to accelerate the approval process.
- For partial approvals, managers can now approve or reject timesheets line by line via individual time entry cards; buttons Approve and Reject have been added at the end of each card row.
Managers can also view comments left by subordinates on specific timesheet cells or time entry cards to gain additional insight into completed work and make faster approval decisions.
For subordinates:
Users can withdraw time entry cards they have submitted for approval. They may withdraw either only those cards still under review or all cards, including those already approved or rejected.
Deletion of Unfilled Time Entry Cards
Unfilled time entry cards will be permanently removed from the system upon submission of the timesheet for approval. Additionally, any comment attached to a time entry cell will be deleted if no time was logged for that activity on that day.
If a user attempts to submit a timesheet containing empty cards, they will see a warning about the impending deletion of this data. This allows them to either complete the timesheet or make a more informed decision about submitting it in its current state.
Chat in Approval Timesheet
When hovering over a card title, a chat button appears to the right of its status. Clicking it opens an activity feed linked to the selected card’s form, where users can add necessary comments. Only the manager and the subordinate who created the card may add entries.
Duplicate Time Entry Card Prevention
In this version, we updated the logic for creating time entry cards in the timesheet to prevent duplicate entries. Specifically, during each week, users may create only one card for:
- Each specific task,
- Each activity without a specified type,
- Each activity type.
Updated Navigation in Sidebar Menu
The Subordinates’ Time Entries subsection now includes two options:
- Subordinates’ Timesheets – a list of all timesheets submitted by subordinates.
- Subordinates’ Time Entry Cards – a list of all time entry cards submitted by subordinates.